Policies, Forms, & FAQ
Registration is required for all classes and workshops unless otherwise specified. Please register for classes at least one week prior to the start of the class / workshop you wish to attend. Early registration allows us to plan appropriately & avoid last minute cancellations.
Payment for classes and workshops is due to Saratoga Arts at the time of registration. Payment, in full, must be made before the first meeting of class. Checks should be made out to Saratoga Arts.
Policy for Inclement Weather
It is the policy of Saratoga Arts to cancel classes and workshops when the Saratoga Springs City School District cancels due to inclement weather. If school is cancelled for the day, all of our classes scheduled for that day are also cancelled. If school is not cancelled, but after-school activities are, our evening classes and will be cancelled. Likewise, if Saratoga schools are on a delay, our morning classes and workshops are cancelled. You can find updates about inclement weather cancellations on all major regional radio and television stations and websites, at our website www.saratoga-arts.org/education or by calling 584-4132 ext 201. All make up classes are at the discretion of Saratoga Arts and Saratoga Arts faculty.
Saratoga Arts reserves the right to cancel any class due to insufficient enrollment. When Saratoga Arts must cancel a class because it has not met minimum enrollment requirements, Saratoga Arts staff will contact registered students 24-48 hours prior to the scheduled start of the class or workshop. Students wishing to know the status of a class before then, may contact Saratoga Arts. Students who do not wish to transfer their registration to another class will receive a full credit or refund of their class tuition.
Students wishing to cancel a scheduled class or workshop must do so in writing by emailing email@example.com. This will allow for proper processing and proof of cancellation. There will be no exceptions to this policy. Students who have not yet paid for their scheduled class or workshop, will be billed accordingly.
Our cancellation schedule is as follows:
• Students who cancel one week or more before the start of a scheduled class will receive a refund of their class tuition minus a $15.00 cancellation fee.
• Students who cancel less than one week before the start of a scheduled class will receive a 50% refund
• No refunds will be given if a class is cancelled by an individual after the first scheduled class.
There will be a $20.00 charge for all returned checks. The Arts Center is not responsible for classes missed due to illness or other commitments of students.
Emergency Contact Form for summer camp. Please note, this form does not need to be filled out prior to camp unless your camper has a severe medical need or allergy you wish to notify us in advance about. This form can be brought to the first day of camp or filled out on the first day of camp where copies will be provided in case you has misplaced yours.
Want to teach a class or workshop? Fill out our Class Proposal Form!
Have an idea for a class, workshop, or teacher you would like to see offered at Saratoga Arts? Email Education Coordinator, Amy
SUMMER CAMP POLICIES, PROCEDURES, AND FAQs
1. Children must be signed in and out each day by a parent or guardian. We understand that occasionally things go wrong (traffic jams, car trouble etc). If you realize you will be late in picking up your child, please call The Arts Center, (518) 584-4132 to alert staff. This will allow staff to reassure campers and prevent unnecessary worry. Children who will be walking to camp may sign themselves in and out, but parents must provide a letter that states your child has permission to do so.
2. Please do not send your child to camp with cell phones or other electronic devices. Children are allowed to bring cell phones designated for emergency use only, but will be asked to keep them off during scheduled art sessions.
3. Saratoga Arts understands that children thrive in a comfortable and supportive environment and have a strict no bullying policy to ensure that all of our campers enjoy their time here. This policy is reviewed with campers on their first day.
4. Camp Creativity, Teen Arts , Page Turners, & Theater Camp campers will need to bring a lunch, snack and a water bottle each day. Lunches cannot be stored in a refrigerated area nor can they be heated or microwaved. Please keep this in mind when preparing lunches. Imagination Rules campers (ages 5-7) will need to bring a snack and a water bottle each day. ALL OF OUR PROGRAMS ARE PEANUT AND TREE NUT FREE, so please do not pack any foods containing peanuts or tree nuts.
5. ART CAMP IS MESSY! Please send your child in appropriate clothes or with a smock to ensure good clothes do not get ruined. We also spend many of our art sessions, snack and lunch times outdoors in Congress Park, so we recommend that children wear or bring sneakers.
6. Saratoga Arts staff is always here to answer questions about our summer camp. If you have questions, comments, or concerns, please contact Amy Coon, Education & Membership Coordinator at (518) 584-4132 ext. 201 or email: firstname.lastname@example.org
What will my child be doing every week?
Good question! Every week children participating in Saratoga Arts’ Summer Arts Camps will be drawing, painting and sculpting with a variety of fine art media including charcoal, pastel, oil pastel, watercolors, acrylic paints, paper mache, wire, etc. The themes we designate for each week are just a sample of the types of art children will be learning about. Instructors for each program pick out specific projects as camp gets closer and even may change their ideas when they see what our campers each week respond to the most! Children participating in Theater Camp will be learning about a variety art forms required to bring a play to life. Lessons about character development, stage directions and set, sound and costume design are taught using theater games and play. Each session of our theater camp program ends with a performance in our Dee Sarno Theater. Page Turners Camps will be playing fun games and activities based on the books they received in the mail prior to the start of camp. They will also get to meet in person or via skype the authors and get to ask them questions they have about the books they’ve read!
My child has a medical condition and/or severe allergies, what is your policy for handling emergency medical situations?
The safety and well-being of our campers is Saratoga Arts’ top priority. We have policies and procedures in place to safely and effectively deal with major medical conditions and severe allergies. Please fill out an Emergency Contact Form prior to the start of camp and return it to Amy who will set up a meeting to discuss your child’s needs. Our Education Coordinator, Amy, is certified in First Aid and CPR.
What are your student-to-faculty ratios? Who are your teachers?
Saratoga Arts’ sets the class maximum for Camp Creativity, Teen Arts, Theater Camp, and Page Turners at 15 students per week and Imagination Rules at 12 students per week. We always have 1 Saratoga Arts’ faculty member and 1 camp assistant working with both groups, so in a full camp week the ratio would be 7-1 (campers-teachers) for Camp Creativity and 6-1 (campers-teachers) for Imagination Rules. The only exception to this is during lunch and snack times, when our camp assistants monitor the children. For our theater camp, the class maximum is 20 and the teacher to student ratio is 8-1. 90% of Saratoga Arts faculty are NYS certified art teachers, most of whom are employed at regional schools. Those who are not currently working in the school system work for organizations such as WSWHE BOCES as enrichment teachers, for regional non-profit arts organizations, or are artists employed full time in their field. Saratoga Arts’ camp assistants are often school teacher’s aides or art teachers who are on break for the summer. Saratoga Arts looks for camp assistants who have experience working with children at a variety of learning levels, who are trained in adult, child and infant CPR and First Aid and who have a passion for the arts and art-making.
My child is younger than the minimum age, but I would like to for them to participate in the camp for older children – can I sign him/her up for any camp, regardless of age?
This is a question we are frequently asked and it is determined on a case-by-case basis. Saratoga Arts’ staff take into account the ages of the other children registered for that week, whether or not the child in question has participated in an all-day camp before, what activities are scheduled for that week, and what that child’s art and art-making experience is. Ultimately, we believe a parent knows their child’s skills and abilities best so we are flexible when it comes to ages for registration.
Visual Arts Camps: What projects will my child be working on each week? What does each theme entail?
This can be a tricky question to answer because our teachers all interpret the theme of each week very differently! Summer Camp teachers provide their lesson plans for each theme a couple of weeks prior to that week of camp. This means we can give you a better idea when it gets closer to the specified week of camp that you’re interested in, but keep in mind that teachers may even change the direction of a project when they start working with a group. They might find that one week of campers really responds to painting with acrylics while the next week much prefers watercolors. Our projects and our themes being flexible for each week helps our teachers to meet the needs and interests of each specified class that comes through our Summer Camp!
Theater Camp: What play will my child be performing each week?
Our Theater Camp Teachers don’t decide on the play until they meet each group of campers. On Mondays, our teachers typically read through a few options and see what the kids respond to the best. Our teachers decide on a play based on a variety of factors including how many campers are in a week of camp, if a camper in that program has done a particular play previously at camp, and which one the group enjoyed reading through the most! Being flexible about which production we put on each week allows for our teachers to pick the best fit for that individual group of campers!